Trusted accounting for Canadian businesses

Accounting & Tax Planning for Service-Based Businesses

Tax and Accounting Advisory for Canadian service businesses. Year-round support for your business. Month-by-month visibility to decide with confidence.

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Who we work with

Built for Canadian service businesses

Some of the sectors we work with. The financial patterns of incorporated service businesses repeat (recurring revenue, GST/HST treatment, year-end and tax-planning rhythm), so if your sector is not listed, the playbook usually still fits.

You're incorporated (or ready to incorporate seriously)
You run a service-based business
You're looking for a team, not a solo accountant
You want strategic partnership, not just compliance
You value a monthly rhythm over an annual scramble
Your team

Your three-person accounting team

Not one person doing everything. Every client is assigned a team, not an individual.

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01 / Bookkeeper

Bookkeeper

Knows your transactions, your vendors, your payroll rhythm. Answers questions and escalates when needed.

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02 / Supervisor

Supervisor

Reviews every filing before it leaves our office. Catches issues the bookkeeper might miss.

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03 / Accountant

Accountant

Oversees tax strategy and reviews filings. Develops your annual planning. Anticipates risks you're not seeing.

Cold weather

One person handling everything. Vacations mean silence. Mistakes become audit flags. You become the QA.

Databooks

Three people, three roles, cross-review on every filing. Continuity through vacations. Redundancy by design.

How it works

Four steps from first call to ongoing rhythm

No long onboarding manuals. Here's exactly what happens.

STEP 01

Discovery session

30 min · Free

We listen to your situation, understand what you're looking for, and share initial perspective where it fits. Not a deep audit, an honest first conversation.

STEP 02

Proposal & pricing

Within 3 business days

You review: fixed monthly fee, clearly scoped deliverables. No hourly billing. No surprises.

STEP 03

Onboarding

Tailored to your team

You get: assigned bookkeeper, supervisor, accountant. We walk you through systems and process, request prior-year files, and arrange CRA access.

STEP 04

Ongoing rhythm

Monthly + ad hoc

You stay on top of: monthly financials delivered on a defined cadence, and direct email access for the decisions that pop up between them.

FAQ

The questions prospects actually ask.

5 questions on this page See all 30 questions

What does Databooks do?

We work with incorporated service-based businesses across Canada, handling bookkeeping, payroll, GST/HST, corporate and personal tax, and tax planning. Our focus is ongoing advisory throughout the year, not just filing at year-end.

Who is your ideal client?

Incorporated service-based businesses, or owners ready to incorporate seriously, that want strategic partnership rather than just compliance. We work best with owners who see accounting as a lever for decisions, not a year-end obligation. If you're looking for a team rather than a solo accountant, we're probably a fit.

How much does it cost?

Pricing starts at a discovery session. Every incorporated business has different complexity: bookkeeping volume, GST/HST filings, corporate structure, audit exposure. After a 30-minute discovery session, we send a written proposal within 3 business days with a fixed monthly fee for your scope. No public price list, because a cheap fee for the wrong scope costs you more than a right-sized fee.

Why Databooks?

Three reasons. First, we work only with service-based businesses, so we know the tax levers that matter for this type of operation. Second, we bill a fixed monthly fee, so you know the cost upfront and use us as often as needed. Third, we run a steady monthly close and stay reachable by email for the decisions that come up between cycles, so planning happens while there is still room to decide.

Our clients benefit from a dependable partner for tax services, bookkeeping, payroll, accounts payable, and other key financial operations. Our team of specialists provides consistent support, eliminating the need for additional full-time staff. We customize our services to fit seamlessly into your operations, delivering scalable solutions that evolve alongside your business.

What cities do you serve?

We work with incorporated service-based businesses across Canada (excluding Quebec). All meetings are remote, all documentation is digital, and we stay compliant with provincial variations wherever your business operates.

Databooks

Ready to plan, not just file?

Book a Discovery Session. No cost, no commitment.

Book a Discovery Session